MWBA Board Meeting Minutes: December 5, 2019

Original PDF version of December 5, 2019 MWBA Board Meeting Minutes.

MWBA BOARD MEETING

MINUTES: DECEMBER 5, 2019

BOARD PRESENT/ABSENT:
✓ Shamane Morejon, ✓ Andrew Hunter, ✓ Alex Fore, ✓ David Cho,
✓ Jon Buckell,     ✓ Colin Frazer,  ✓ Bart Bombay, (remotely) ✓ Jason Chiodo
COMMITTEE CHAIRS: Rob Pettersen, Carson Blaker

OTHERS PRESENT: Matt Jones
LOCATION: Molten Metal Works
Meeting commenced at 7:00 pm, and adjourned at 9:30 pmw

Activity recap (1hr)

President: (12 min)
- Holiday Shindig ($331 profit, $350 beer)
  - When: Sun, Dec 15th, 5-7pm
  - Where: Mount Lowe Brewery
    - Metro Gold Line stop just across the street
  - Why: Party/Fundraiser & Announce open nominations for 2020 MWBA Board
    - Give the Gift of MWBA – $39 membership IMBA / $50 + mwba socks
    - 2 Short Films (MWBA Historical Exhibition & TBD BFI Nona)
      - Erik sending films over to review (2 min, 30 min, 45 min)
      - Ken Burton Memorial, old vhs footage
      - Brewery has projector, waiting to make sure we can usewith sound system
      - $20 = ticket for giveaway + 1 beer

- - To do: QR codes with URLs for join MWBA, renew, newsletter sign-up
  - Mini historical photo exhibition
  - NEED GIVEAWAY PRIZES & help organizing. Carson will help
    - Sponsors: Roadrunner, Stotts, InCycle, Pasadena cyclery, GSC, Rio, Cachicken, JWatson, Volar, Bicycle Coffee, Montrose, Crazy bear bikes, Adr. Dynamics, Cocos
  - To do: Reach out to shops for feeder rides that converge to the party ● GSC Confirmed
- Womxns Dig Day MWBA//LRCC collab
  - When: March 14-15, 2020 (Sat Camp @ Millard, Sun Trailwork @ Sunset)
  - Leads: Shamane & Ellen LRCC
  - Details TBD, INVITE WOMXN ON THE TRAILS TO LEARN DEC JAN FEB!
- Visited Velo Pasadena to thank for Trail Work sponsorship
- Bicycle Culture Institute presents Film by Bike (Nona Varnado)
  - Sun, Feb 2, 2020. Boomtown Brewery. 100-250 attendees, all ages, $25-$250 for vendors
  - Film Fest w/ panel discussion, games, rides, activities, cross-disciplinary source for building collaborative relationships
  - Sha helping organize & MWBA could submit a film!
  - Sunday, Cubhouse Bike Swap Meet
    - Set-up @10am, Open 11-5pm
    - Sha unable to make it, Colin can help out. Good exposure 4 promo
    - Alternate, post MWBA Calendar & Announcements with GSC

Treasurer: (8 min)
○ Monthly expenditures & budget update
- Numbers are good. Revenues substantially more than expenditures.
- 33K income, 16K expenses = 17K Savings
- Managing spending well, minimal > 2019 +- 7k ops, 7K trailwork $1500 travel/mtg
- IMBA
  - Revenues via IMBA were reviewed and compared 2018 to 2019.
Finance / Compliance committee:
- Waterman Grant Final paperwork submitted, closing out

Trail work / Tools / USFS relations committee: (9 min)

- In Nov we did 712 hours of work = two large work days and one liaison work day.
- Lost rock bar from October was found!
- Dec work day on 8th at Ken Burton- 1” rain (sha flyer, alex plan, rob posts)
- Jan 19 work day (Gabrielino Trail? Middle Merril?).
  - Trail committee to finalize the decision by month end.
- Rainy Season! PAL levels agreeable for gas tools.
- El P corner project was done on Black Friday instead of shopping. Eligible for the Gab cost share agreement.
- PL Bike club El P work day on Jan 31st (a Friday), 8:30 am meet in Meadows, lunch at Loma Alta Park at 1 pm, JPL Bike club to provide lunch.
- 2019 Trail Status Report Update
  - Seeking volunteers to help with workday reporting, pending template from ANF.
  - Sunset ridge- example of techniques learned from Trail Summit 2018

● Media / Membership / Marketing committee: (13 min)

- 2400 followers / 21% growth since April
- Engage w/ different trail groups
- Drones legal in ANF, unless special areas
- Consolidate Social Media platforms to manage (prime means of communication). Progress in ongoing for following…
  - IG Feed/story/DM, FB page/group/dm, eventbrite, website/google calendar, eblasts, slack & emails, trail courtesy video planned
- New Website flow
  - Yay or Nay?
  - Blog- After Action Report (Carson? volunteer?)
  - IG not updating to most current
  - Update BSC
  - Update Google Calendar to show Holiday Shindig
- Membership numbers are slightly down
  - Breakdown: $12 IMBA, $38 MWBA (bells, tools, lunches, tool maintenance, admin)
Sponsorships committee: (13 min)
- KB Lunch sponsor is Velo Pasadena – Thanks!
- BSC is a priority in Q1 (CF) – Redevelop symbiotic relationships
  - Support, cross-promotion, member discounts, swag, shop memberships?
- Other ideas for getting partner buy-in, develop long-term relationships (CF)
- Corona Tools – ongoing for tools donation request
- Bells count is getting a bit low – maybe re-order soon.
- Explore whether a sponsorship could facilitate equipment for transporting tools.
  - Tabled pending coordination with ANF
Trails Stewardship Summit committee:
- Chris Orr has been contacted.
- Justin has been contacted regarding working with Garrett Villaneva.
- Steve Messer advises that due to various scheduling conflicts, the weekends starting Friday April the 10th or 17th should be targeted. (JC)
- To outreach to other trial groups, especially those working in ANF

New Business (1hr)

Alex motioned for Jay Marion to be trail work / tools / usfs relations committee.
- David seconded. Unanimously approved.
January meeting date (request from Jason for committee candidate)
- Change date from 2nd to Jan 16th
  - Alex motioned, Andrew 2nded, unanimously approved.
  - Jan 2 @ optional meeting + 2019 wrap up + 2021 goals
  - Jan 16 meeting @ Molten Metal Works? 7pm

Website refresh/admin (CF) – tabled to next meeting
Should we pursue funding to continue work on Waterman?
- Finish Trail 2 – evaluate process + benefit + community feedback
  - Hans estimate (DC)
  - Santa Cruz grant, 2-3 proposals, Due 3/31/20 (CF, JB)
    - Waterman finish Trail 2, 1000 linear feet
    - Waterman Trail #4 #2 + tools (bike optimized, Lines A + B)
    - Bike + Cash
    - Tool Budget
- Should make any commitment dependent on funding
- To prepare 3 different levels of ask for a grant
  - Larger scope project (i.e. trail 4 ~ 100k level)
  - Medium scope (finish trail 2 ~ 30 k level)
  - Small scope (~5k for more tools)
  - Likely to submit to a bike manufacturer, perhaps others in future.
- Waterman work will be secondary to the priority of work on the front range
Tabled: Board transition/evolution – This topic tabled for Slack discussion & next meeting.
- Adopt a set of board member expectations to hand out at holiday party (or anywhere else recruit new board members). Start with SDMBA’s expectations? (read ahead of time or pass out?).
- How to recruit new board members? From committees? Recruit for committees?
  - Skills needed: grant writing, accountant, sticktoitiveness
- How to communicate to members about this?
- Board member perks?

● Tabled: 2020 Events

- Pancake Breakfast in Spring – May? Location = Gould Mesa? Loma Alta Park?
- Membership drive?
- Other?

Tabled: Bylaws updates
- President, VP, Treasurer, Secretary: term limits?
- One or more board positions elected by members?
- Updates for modern communication technologies?

Tabled: Email/Eblast system

Motion to close meeting by Andrew, seconded by Jon, unanimously approved at 9:30pm.